X. FAQ
Content
- What constitutes a good session proposal?
A good session proposal shall have clearly defined and relevant issues to be discussed with concrete questions and agenda. A session with a confirmed list of speakers at the time of submission is highly preferred.
Format
- Can I organize the session physically at a local hub?
Yes, you are welcome to organize your session at a local hub with physical attendance if circumstances are allowed. You may inform the Secretariat if your session proposal is selected. If you would like to organize your own hub, please read through the details here and submit the Expression of Interest form (to be updated).
Speakers
- How many speakers should I invite?
Details related to speaker names, organisations and stakeholder groups and country must be mentioned, even if not confirmed. Lack of speaker information will impact scoring. The program committee encourages interactive dialogue among the speakers and the audience. Hence, the maximum number of speakers shall not exceed 4. The Program Committee prefers proposals that have a diversity of speakers from different gender, stakeholder groups and possibly geographical locations.
- Where can I seek help to find speakers?
You may join the APrIGF community discussion list to seek interest on the mailing list or seek advice from the MSG by sending an email to the Secretariat (sec@aprigf.asia).
Proposal Submission
- Can I submit more than one proposal?
Each organization/individual is allowed to submit more than one proposal. However, it is up to the Program Committee’s discretion whether to accept more than one proposal from the same individual/organization to encourage more/new session proposers.
- Am I allowed to edit my proposal after submitting it?
Yes, you may edit your proposal until the session submission deadline, with no big change of the proposed session content.
- How do I edit my proposal?
You may edit your proposal with the edit link received from the auto-generated email at the time of submission.
- I did not receive an email confirmation after submitting my session proposal. What should I do?
If you do not receive the email, please check your spam, junk or other filter inboxes (sender: noreply@forms.for.asia, subject: Form Submitted). If you still cannot locate the confirmation email please contact sec@aprigf.asia for troubleshooting assistance.
After Proposal Submission
- When do I know whether my proposal is accepted?
The list of accepted sessions is expected to be released by June and the Secretariat will contact the successful session organizers respectively.
- If my proposal is accepted, what should I do next?
You should confirm with your moderators / speakers as soon as possible. Please constantly update the status of your moderators / speakers online with the edit link received from the auto-generated email for our information. Make sure your moderators, speakers and you have registered for the event. You will be asked to provide promotional materials for social media use.
- When should I submit materials, if any, to be used during my session?
If you have any powerpoints or videos used for presentation, please send them to the secretariat (sec@aprigf.asia) at least 2 weeks in advance.
- Is there anything I need to follow up after the session?
You need to submit the Brief Summary of Session online within 2 weeks.
Attendance
- Is it necessary that the session organizer be the moderator or vice versa?
No, the moderator could be a different person than the session organizer. A session organizer is, however, responsible to submit the session summary report and update the online session page. The moderator should attend the session in person, or else there should be an on-site facilitator to interact with the audience.
- Will I get funding support to attend the conference if my session is being accepted?
No, APrIGF has a Fellowship Program with a separate and independent evaluation process. All session organizers and speakers shall arrange their own travel plans.
